Staff Resources
Welcome to our MATES Staff Resource Page!
Please feel free to contact the front desk or administration with any employment questions - 805-495-7037
You can find many forms and HR resources at the Ventura County Business Services Authority. Below is the link to their website with information for all employees.
If you need to make any updates to your employee information such as address or W2 changes, you'll need to log into your MyEscape account and make those changes.
Common Links for Employee Information
Health Benefits with MATES: Oct. 1, 2024 - Sept 30, 2025. Notification of a change in benefits is required 30 days after the qualifying event.
Below are links to basic Benefits information, but please refer to the email sent with all Benefit Enrollment documentation. Additional forms are available on VCSBSA.org or see the front office for any questions you may have!
MATES Benefits Guide: http://vcsbsa.org/wp-content/uploads/2024/07/MATES-BG-24-25.pdf
Calculation Worksheet: http://vcsbsa.org/wp-content/uploads/2024/07/2024-25-Calculate-Your-Cost-Worksheet-1.pdf
Added Value Benefits: http://vcsbsa.org/wp-content/uploads/2023/06/2023-SISC-Value-Added-Benefits-Anthem-and-Kaiser-FINAL.pdf
Qualifying Events outside of Open Enrollment: http://vcsbsa.org/wp-content/uploads/2023/06/Qualifying-Events-or-Status-Changes-Outside-of-Open-Enrollment.pdf
Optional Benefits: https://vcsbsa.org/services/benefits/optional/
Benefit Contacts:
Contact list for Benefit Providers: https://vcsbsa.org/services/benefits/providers/
Delta Dental and VSP Vision do not issue cards. Typically providers can locate the employee’s coverage with the employees information. However employees can also access a virtual card online through their portal.
ANTHEM: https://www.anthem.com/account-login/
KAISER: https://healthy.kaiserpermanente.org/southern-california/register
DELTA DENTAL: https://www.deltadentalins.com/RSO/shared/registration_step1.jsp
VSP VISION: https://www.vsp.com/create-account
Additional Resources
Information for CalSTRS and CalPERS: https://www.vcoe.org/School-Business-and-Advisory-Services/Retirement
Expense Reimbursement Form: Return this form to the front office with original receipts attached that include the DATE, total amount paid, and item description.
Employee Handbook: Newly updated Employee Handbook, check it out!
Workplace Violence Prevention Plan: See documentation for reference.
Staff Absence Reporting and Time and Attendance
Frontline Absence Management is used for all employee absences and substitute scheduling. Please register and any time you have any time off, you will record it in Frontline. You can also download the app.
School Communication
We will be using ParentSquare/Q Parent Connect for all school communications. Weekly emails and employee communications will be sent through ParentSquare. Please look for emails and take a moment to register.
ParentSquare Login: https://www.parentsquare.com/signin
Please know that we are here if you have any questions. Please come see the front desk, email [email protected] or call 805-495-7037!